Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
Canterbury District
Health Board To identify and contact persons registered in respect of motor vehicles parked within the grounds of Canterbury District Health Board’s four hospitals in no parking zones or in reserved parking without authority, but only where drivers are not present and cannot be traced in the immediate area. From the date Canterbury District Health Board receives the final decision on its application to
31 December 2013 inclusive.
Conditions
(a) The names and addresses are accessed only by Canterbury District Health Board on its own behalf and solely for its own use;
(b) The names and addresses are accessed only for the specified purpose and are not retained once the registered person has been contacted;
(c) The fees charged for the provision of the names and addresses from the Motor Vehicle Register are duly paid;
(d) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(e) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for the specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(f) Access must be restricted solely to members of staff for whom authorised access is essential to achieving the specified purpose;
(g) The names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving the specified purpose; and
(h) The terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.
Dated this 20th day of December 2011.
MARTIN MATTHEWS, Secretary for Transport.