Coverage

1. This Protocol sets out the joint approval of the Minister of Finance and the Minister Responsible for City Rail Link Limited (“Joint Ministers”) under section 160 of the Crown Entities Act 2004 (“Act”), for City Rail Link Limited (CRLL) to enter into derivatives (as defined in the Act), as well as the approval of the Minister of Finance under section 158(6) of the Act for CRLL to use foreign currency accounts.
2. The use of foreign currency accounts and entry into derivatives by CRLL must be made in accordance with this Protocol and all relevant law.

Policies and Procedures

3. CRLL is responsible for managing its foreign currency accounts and derivatives and must have board/committee approved treasury policies and procedures in place for this purpose, including policies and procedures for derivatives.

Process

4. CRLL may hold foreign currency accounts and may also enter into foreign exchange derivatives (“derivatives”) to hedge foreign currency risk in contracts with international suppliers and to assist the Link Alliance in purchasing equipment from overseas.
5. CRLL may only hold foreign currency accounts and enter into derivatives worth up to a maximum total of NZ$100 million and all foreign currency exposures must be actively managed.
6. CRLL must endeavour to ensure that all derivatives are sourced from the Treasury, where it has the capacity to provide such derivatives.
7. Any derivatives that are not sourced from the Treasury may be sourced from another entity providing that it has a minimum long-term credit rating of “A” or above from Standard & Poor’s and/or Moodys Investor Service. In addition, CRLL must have a risk management policy that includes following elements:
• identification, measurement, management and reporting of risk exposures,
• segregation of duties and the management of operational risks,
• restrictions around credit risk and approved instruments/counterparties.

Monitoring

8. Foreign currency accounts and derivative transactions in accordance with this Protocol are subject to monthly reporting by CRLL to the Sponsors of the City Rail Link project, including (but not limited to):
1. The extent to which it is using foreign currency accounts and derivatives facilities.
2. A commentary on its exposure to foreign exchange risk associated with these facilities and how it is managing that risk.
9. CRLL will also include the treatment of derivatives in their upcoming Annual Reports.

Review

10. This Protocol may be reviewed annually at the same time as the draft Statement of Performance Expectations, or as circumstances require.

Disputes

11. If a dispute arises between CRLL and the Treasury or the Ministry of Transport over the operation of this Protocol, either party will notify the other of the dispute. Both parties will attempt to resolve the dispute within 15 working days of notice and must meet within five working days of the notice. If the dispute cannot be resolved within 15 working days of the notice, the parties will prepare a submission to Joint Ministers for a decision.

Amendments

12. This Protocol can be amended at any time by Joint Ministers on written notice to CRLL, in accordance with the Act. Joint Ministers will consult with CRLL prior to making any changes.

Term

13. This Protocol will take effect on 27 June 2020 and, subject to clause 12, will continue in force until it is terminated or replaced by written notice by Joint Ministers. Joint Ministers will take CRLL’s requirements into account in replacing this Protocol.